We are seeking a highly motivated project coordinator to provide coordination and implementation support to various social programs which include newcomer support, training & education, youth mentorship, access to capital, etc. As the project coordinator, you will work closely with the Program Director to deliver project-related activities such as community support, outreach training, meetings (virtual and in-person) and will also work in collaboration with other community partners.

Description:

As a Project Coordinator, your responsibilities include coordinating with different departments to ensure projects are completed on time. This role is also responsible for performing administrative tasks such as preparing invoices, building estimates and scheduling meetings as needed. You will also complete any tasks assigned by the Project Manager in an efficient and timely manner, and Research information to support other teams and departments as needed.

Primary responsibilities are:

• Assist with project administration of the above-mentioned project and support tracking of work plans.
• Organize meetings, coordinate project activities, manage relationships with key stakeholders, secure venues and other project related logistical requirements, and take meeting notes, where appropriate
• In collaboration with project lead, monitor and report in the project progress (e.g., minutes of meeting, evaluation/feedback notes, focus group transcripts, etc.).
• Ensure that any project concerns are communicated to the Project Director.
• Ensure the ongoing participation and commitment of community partners and stakeholders related to project objectives through ongoing communication and coordination.
• Support project leads to ensure projects are delivered on time, within the scope, and within budget.
• Helps in the evaluation of the project, programs, and service coordination.
• Track deliverables and keep the team updated about timelines.

Skills & Competencies:

• Maintenance

• Microsoft Office
• Administrative experience
• Organizational skills
• Communication skills
• Entrepreneurship mindset
• Proficient in Microsoft Office suite
• Excellent problem-solving skills
• Excellent organizational skills
• The ability to work well under deadlines and to multitask
• Excellent verbal and written communication skills

Qualifications:

• University or college degree, and a minimum of two years of project coordination experience
• Minimum 2 years working in a non-profit organization or other social sectors.
• Strong organizational, planning, and time management skills, with the ability to multitask and coordinate projects with tight timelines.
• Excellent interpersonal, verbal, and written communication skills
• Ability to work effectively in a wide range of setting with people from diverse backgrounds, including clients and co-workers.
• Knowledge of concepts, approaches, and practices related to peer support and mental health.
• Experience working with the community is considered an asset.
• Works well independently and in a team-oriented, collaborative environment.
• Proficient use of Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, and Adobe Acrobat
• Ability to interact professionally with multiple stakeholders and partners from different cultures.

Schedule:

• Monday to Friday
• Weekend availability

Benefits:

• Dental care
• Vision care
• Extended care
• Flexible schedule
• Paid time off
• Access to all CIA events

All will be considered, but only shortlisted candidates will be contacted.

Send your resume to career@old-website.imperialadvantage.ca

We are seeking for a project manager to join our team. If you are a detailed-oriented person who has a diverse skill set and experience to coordinate multiple projects simultaneously, passionate about making a difference in the non-profit sector, familiar with the best practices of project management and looking for a work environment where you can learn and grow, this role may be for you.

Description

As a project manager you will play the lead role in planning, executing, monitoring, controlling, and closing projects. You will plan and designate project resources, prepare budgets, monitor progress, and keep stakeholders informed the entire way. You will also be accountable for the entire project scope, team, resources, and its success.

The Project Manager role is one where we are looking for the best, both in culture fit and experience, to fill the role. We believe in tailor-fitting each role on our team with the right person, and that could be you!

Primary responsibilities are:

Primary responsibilities are:

• Collaborate with the department’s respective Director and Management Team to ensure that administrative activities are delivered in a timely and efficient manner.
• Responsible for administrative and clerical tasks to support the department.
• Coordinate departmental administrative activities in an effective, up to date, and accurate manner
• Support departmental initiatives through logistical coordination and procurement of materials and supplies for programming and for office use.
• Work cooperatively with all team members to support the achievement of work plan activities, and actively participate in the department’s team meeting and planning sessions.
• Assist in planning, organizing, coordinating, and implementing various operational programs.
• Perform clerical functions such as, receiving visitors, arranging conference calls, and scheduling meetings for department staff or designates.
• Coordinate and organize department meetings and conferences, including venue bookings, catering requirements, setting up audio-visual equipment, and tending to other requirements of department meetings. Set up and prepare for meetings, both virtual and in person.
• Coordinate and confirm community and department team travel, including making hotel accommodations and land and air transportation bookings.
• Prepare, distribute, and appropriately file meeting agendas, records, and meeting minutes.
• Assist in the research and compilation of data for various reports, projects, and briefing notes.
• Prepare and complete internal and external correspondence, including legal documents, forms, letters, reports, presentations, and other documents. Distribute and file as directed. Review all documents, reports, quotes, invoices, and correspondence prepared for Executive or management signatures, and edit and distribute them as directed.
• In collaboration with Supervisors, suggest, develop, implement, and maintain processes and procedures within the department, including but not limited to, input of purchase orders, finance reporting and management, expense claims, travel arrangements, and records management systems.
• Process department finance transactions in Workplace. Prepare PO’s, create cheque requisitions, and submit for payment
• Assist with administration of Canadian Imperial Advantage’s events & programs and coordinate and complete special projects
• Assist with coverage of main reception.
• Develop and maintain constructive working relationships with both internal and external stakeholders, including executive, management, employees, and business and community partners.
• Develop relationships with community members where possible and within an administrative role.
• Present a positive and professional image of the organization when interacting with employees, citizens, visitors, and other external stakeholders
• Maintain a high level of cultural sensitivity, professionalism, and confidentiality in interactions and with files.
• Other duties as assigned.