Current Open Positions
Project Coordinator
We are seeking a highly motivated project coordinator to provide coordination and implementation support to various social programs which include newcomer support, training & education, youth mentorship, access to capital, etc. As the project coordinator, you will work closely with the Program Director to deliver project-related activities such as community support, outreach training, meetings (virtual and in-person) and will also work in collaboration with other community partners.
Description:
As a Project Coordinator, your responsibilities include coordinating with different departments to ensure projects are completed on time. This role is also responsible for performing administrative tasks such as preparing invoices, building estimates and scheduling meetings as needed. You will also complete any tasks assigned by the Project Manager in an efficient and timely manner, and Research information to support other teams and departments as needed.
Primary responsibilities are:
- Assist with project administration of the above-mentioned project and support tracking of work plans.
- Organize meetings, coordinate project activities, manage relationships with key stakeholders, secure venues and other project related logistical requirements, and take meeting notes, where appropriate
- In collaboration with project lead, monitor and report in the project progress (e.g., minutes of meeting, evaluation/feedback notes, focus group transcripts, etc.).
- Ensure that any project concerns are communicated to the Project Director.
- Ensure the ongoing participation and commitment of community partners and stakeholders related to project objectives through ongoing communication and coordination.
- Support project leads to ensure projects are delivered on time, within the scope, and within budget.
- Helps in the evaluation of the project, programs, and service coordination.
- Track deliverables and keep the team updated about timelines.
Skills & Competencies:
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Maintenance
- Microsoft Office
- Administrative experience
- Organizational skills
- Communication skills
- Entrepreneurship mindset
- Proficient in Microsoft Office suite
- Excellent problem-solving skills
- Excellent organizational skills
- The ability to work well under deadlines and to multitask
- Excellent verbal and written communication skills
Qualifications:
- University or college degree, and a minimum of two years of project coordination experience
- Minimum 2 years working in a non-profit organization or other social sectors.
- Strong organizational, planning, and time management skills, with the ability to multitask and coordinate projects with tight timelines.
- Excellent interpersonal, verbal, and written communication skills
- Ability to work effectively in a wide range of setting with people from diverse backgrounds, including clients and co-workers.
- Knowledge of concepts, approaches, and practices related to peer support and mental health.
- Experience working with the community is considered an asset.
- Works well independently and in a team-oriented, collaborative environment.
- Proficient use of Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, and Adobe Acrobat
- Ability to interact professionally with multiple stakeholders and partners from different cultures.
Schedule:
- Monday to Friday
- Weekend availability
Benefits:
- Dental care
- Vision care
- Extended care
- Flexible schedule
- Paid time off
- Access to all CIA events
All will be considered, but only shortlisted candidates will be contacted.
Send your resume to career@old-website.imperialadvantage.ca
Project Manager
We are seeking for a project manager to join our team. If you are a detailed-oriented person who has a diverse skill set and experience to coordinate multiple projects simultaneously, passionate about making a difference in the non-profit sector, familiar with the best practices of project management and looking for a work environment where you can learn and grow, this role may be for you.
Description
As a project manager you will play the lead role in planning, executing, monitoring, controlling, and closing projects. You will plan and designate project resources, prepare budgets, monitor progress, and keep stakeholders informed the entire way. You will also be accountable for the entire project scope, team, resources, and its success.
The Project Manager role is one where we are looking for the best, both in culture fit and experience, to fill the role. We believe in tailor-fitting each role on our team with the right person, and that could be you!
Primary responsibilities are:
- Collaborate and work effectively with other Project Leads, Project Coordinators, Managers, Leadership, and staff in CIA to ensure all projects are aligned and jointly achieving CIA’s desire for growth of social community impact.
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Accountable for delivering projects and associated programs on time, on scope and within budget and agreed impact/results.
- Provide full cycle support for custom training projects; from proposal writing to delivery, monitoring of impact and follow-up on learnings.
- Build project plans that defines project scope, objectives, schedule, and budget based on the approved project proposal, ensuring technical feasibility.
- Oversee the creation of a change management plan to support the adoption of new technologies, systems, and procedures; access expertise internally and externally as required.
- Liaise with the external funders of the project to ensure all expectations of the project, including reporting, are continually fulfilled.
- Ensure resources required for the project are available and allocated appropriately and efficiently.
- Manage, communicate, and coordinate all resources including internal project staff and any external consultants; ensure that all parties are properly oriented to the project to maximize productivity and consistent plan execution. Ensure all resources deliver on expectations.
- Draft correspondence, internal documents and briefing notes for all internal and external stakeholders as required.
- Maintain impeccable project records, files, and documentation.
- Maintain data integrity via spreadsheets, and CIA’s relation management digital ecosystems.
- Create and adhere to work-back schedules for each project following the established programming management systems.
- Oversee risk management to recognize, minimize/eliminate and escalate risks associated with the project.
- Liaise with the Finance team for accounts payables and receivables, financial budgeting, forecasting and variances.
Skills & Abilities
- Strong and diverse business and people leadership abilities
- Strong communication skills – written, verbal, and presentation with ability to simplify complex issues and materials.
- Ability to make sound and timely decisions
- Excellent organization and time management skills
- Excellent computer abilities – thorough knowledge of Microsoft Office Suite, databases, SharePoint
- Flexible and adaptable; able to work effectively in a dynamic environment
- Creative and curious with an entrepreneurial mindset
- Self-starter and results oriented
- Organized and detail driven
- High energy, Independent and objective
- Resourceful and resilient
- Conceptual and critical thinker
- Collaborative team leader and team player
- Ability to influence without authority
- Alignment with CIA’s values and culture, including a commitment to continuous learning, and creating safe, inclusive workplaces with respect for all employees, applicants, students, and stakeholders.
Education & Experience
- Degree in related field along with at least ONE project management certification
- 3+ years of proven experience in leadership and leading projects
- Exposure to change management
- Exposure to social purpose or non-profit organizations an asset
Schedule:
- Monday to Friday
- Weekend availability
Benefits:
- Dental care
- Vision care
- Extended care
- Flexible schedule
- Paid time off
- Access to all CIA events
All will be considered, but only short-listed candidates will be contacted.
Open until suitable candidate is found
Send your resume to career@old-website.imperialadvantage.ca
Office Administrative Assistant
Primary responsibilities are:
- Collaborate with the department’s respective Director and Management Team to ensure that administrative activities are delivered in a timely and efficient manner.
- Responsible for administrative and clerical tasks to support the department.
- Coordinate departmental administrative activities in an effective, up to date, and accurate manner
- Support departmental initiatives through logistical coordination and procurement of materials and supplies for programming and for office use.
- Work cooperatively with all team members to support the achievement of work plan activities, and actively participate in the department’s team meeting and planning sessions.
- Assist in planning, organizing, coordinating, and implementing various operational programs.
- Perform clerical functions such as, receiving visitors, arranging conference calls, and scheduling meetings for department staff or designates.
- Coordinate and organize department meetings and conferences, including venue bookings, catering requirements, setting up audio-visual equipment, and tending to other requirements of department meetings. Set up and prepare for meetings, both virtual and in person.
- Coordinate and confirm community and department team travel, including making hotel accommodations and land and air transportation bookings.
- Prepare, distribute, and appropriately file meeting agendas, records, and meeting minutes.
- Assist in the research and compilation of data for various reports, projects, and briefing notes.
- Prepare and complete internal and external correspondence, including legal documents, forms, letters, reports, presentations, and other documents. Distribute and file as directed. Review all documents, reports, quotes, invoices, and correspondence prepared for Executive or management signatures, and edit and distribute them as directed.
- In collaboration with Supervisors, suggest, develop, implement, and maintain processes and procedures within the department, including but not limited to, input of purchase orders, finance reporting and management, expense claims, travel arrangements, and records management systems.
- Process department finance transactions in Workplace. Prepare PO’s, create cheque requisitions, and submit for payment
- Assist with administration of Canadian Imperial Advantage’s events & programs and coordinate and complete special projects
- Assist with coverage of main reception.
- Develop and maintain constructive working relationships with both internal and external stakeholders, including executive, management, employees, and business and community partners.
- Develop relationships with community members where possible and within an administrative role.
- Present a positive and professional image of the organization when interacting with employees, citizens, visitors, and other external stakeholders
- Maintain a high level of cultural sensitivity, professionalism, and confidentiality in interactions and with files.
- Other duties as assigned.
Skills & Abilities
- Strong computer skills with aptitude for using new software.
- Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint).
- Proficiency in database applications and administration systems. Ability to adapt to new technology.
- Familiarity with Requisition / Purchase Order software systems is an asset.
- Knowledge of supplies, equipment, and/or services ordering would be an asset.
- Ability to maintain filing systems, databases, and basic minutes management.
- Strong writing, editing, and proofreading skills.
- Sound planning, prioritization, and execution skills.
- Ability to be flexible, adaptable, and work independently.
- Ability to remain organized, multi-task, and manage time effectively.
- Strong political and cultural sensitivity.
- Strong interpersonal skills and ability to establish strong working relationships.
- Exceptional listening, verbal, and written communication skills.
- Recognized strength in supporting teams; providing administrative and clerical support in a way that aligns with, and adds to, organizational capacity.
- Adhere to strong ethical principles including maintaining strict confidentiality of departmental and community information.
- Knowledge of Métis rights, history, culture, and people is a definite asset.
- Most importantly, the successful candidate will have a genuine desire to meet the administrative needs of others.
Education & Experience
- Minimum of a professional administrative assistant certificate / diploma / degree.
- Minimum 2 years’ experience in a similar role.
- Must have the mindset of an entrepreneur.
- Previous experience working in within a non-profit organization is an asset.
- Certificates or experience with concepts of project management is an asset.
Schedule:
- Monday to Friday
- Weekend availability
Benefits:
- Dental care
- Vision care
- Extended care
- Flexible schedule
- Paid time off
- Access to all CIA events
All will be considered, but only short-listed candidates will be contacted.
Open until suitable candidate is found. Send your resume to career@old-website.imperialadvantage.ca